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Vendor, or Foundations Vendor, is an add on to our Foundations Project Management Framework. It provides a vendor selection process, and templates, which can be used when you need to select a vendor to provide a service. This partly satisfies the requirements of the "External Supplier Management" process in the Project Management Framework diagram shown in the Foundations page.

The vendor selection process can be a very complicated and an emotional undertaking if you don't know how to approach it from the very start. The process provides five steps to help you select the right vendor for your business. This process document will show you how to analyse your business requirements, search for prospective vendors, lead the team in selecting the winning vendor and provide you with insight on contract negotiations and avoiding negotiation mistakes.

This process covers all possible activities involved in producing RFIs, RFPs and RFQs. And now it includes more detailed instructions on developing evaluation & scoring criteria.

The process contains the following procedures:

  • Vendor Selection Procedure: this describes all steps of the process and provides guidelines and hints for producing:
    • Request for Information (RFI) documents,
    • Request for Proposal (RFP) documents, and
    • Request for Quote (RFQ) documents.
 RPF Checklist
RPF Replies The process also contains the following templates:
  • Vendor Selection Process Tailoring Template: this document a tool for tailoring the process for an specific RFP.
  • Request for Information Template: this template provides the base for an RFI.
  • Request for Proposal Template: this template provides the base for an RFP.
  • Request for Quotation Template: this template provides the base for an RFQ.
  • RFP Evaluation Scoring Checklist Template: this document provides a checklist to evaluate the contents and quality of an RFP.
  • RFP Contract Timeline Requirements Template: this document provides an indicative timeline for conducting an RFP.
  • Vendor Selection Evaluation Template: this document is use to compare vendors' submissions.
Plus we've included our Foundations WebTool to make it easy to navigate through the procedures and templates. Try our demo.

External Supplier Management - Vendor Selection Process

Vendor Selection Process diagram

Vendor can be purchased through the Store page.