Castellan Systems

A “Cofferer” is the keeper of the treasures of a king or lord and keeps them in a coffer. Cofferer is an application that assists IT Management in preparing annual budgets so that can be presented to the CFO and other senior managers for approval.

Cofferer allows each team in the IT department to identify their projects for inclusion into the budget and their costs; it also allows them to define their operational costs. It can present the budget graphically and produce documentation to circulate for review and approval.

So what does Cofferer do?

Cofferer allows for maintenance of financial chart of accounts. You can define the accounts on your IT department's chart of accounts.

Cofferer allows for maintenance of your department’s team structure. This allows for each individual team to define their own budget.

Cofferer allows for the definition of your project clients which is used to the clients’ hierarchy. This information will be used when defining the projects that will be included in the budget.

You can define your clients' multi-level structure if you wish to define project down to the individual teams, departments or divisions of your client.

Cofferer allows for the definition of projects that will be included in the budget.

You can specify whether the project will launch which allows you to allow you to switch projects in and out of the budget to observe the effect of project deferral on your budget.

Cofferer allows for the definition of the costs that will be driven by projects the budget year. This way you can define all costs that will be incurred as a result of capital projects.

Project costs incurred by each account on your chart of accounts can be defined. These costs can also be classified by the cost type (Capital vs Operating).

Cofferer allows for the definition of the forecast operating expenses excluding the effects of capital projects.

You can start with the expenses incurred last year excluding any expenses driven by capital projects. You can then specify the amount you expect the expense to increase this year as a result of the identified factor. For example, in the Inflation column, you input the expected increase from inflation.

You can also specify the proportion of the expense that is discretionary.

Cofferer automatically opens on the home or main screen that shows a summary of the current budget being prepared. The screen shows your budget per account, divided into Capital, Operational and Aggregated.

A budget document can be generated. The documentation will contain all the data recorded and will include summaries and graphs. This can be then circulated for discussion, review and finally approval.

You can save multiple versions of the current draft budget for later reference prior to making modifications.

A new budget for the next financial year can be started from the the Main screen.

Cofferer can then display and compare the budget in summary and graphical representations.

Cofferer can display forecasted capital and operating costs. It shows graphically the split between discretionary and non-discretionary costs. It can further display these cost by account or client. It can also graphically compare the current draft budget to passed budget and passed actual cost.

Cofferer allows for comparisons of the current draft budget to previous versions which were saved.

Cofferer is available in 5, 10 and 20 user licenses; but we're happy to negotiate any other arrangement. Just contact us.